MANAGEMENT PROXY CIRCULAR
Notice of Annual Meeting of Shareholders March 8, 2022
Notice of Annual Meeting of Shareholders
NOTICE IS HEREBY GIVEN that the Annual Meeting (the "Meeting") of the holders of Class A Subordinate Voting Shares and Class B Shares of Transcontinental Inc. (the "Corporation") will be held at the Saint James Club of Montreal, 1145 Union Avenue, Montréal, Québec, Canada on Tuesday, March 8, 2022, at 2:30 p.m. for the following purposes:
- to receive the consolidated financial statements of the Corporation for the fiscal year ended October 31, 2021 with the auditors' report thereon;
- to elect the Corporation's directors for the coming year;
- to appoint KPMG LLP as auditors and to authorize the directors to fix their remuneration;
- to consider an advisory (non-binding) resolution on executive compensation; and
- to transact such other business as may properly be brought before the Meeting.
The directors have, by resolution, fixed the close of business on January 14, 2022 as the record date for the determination of the shareholders of the Corporation entitled to receive notice of the Meeting.
As permitted by Canadian securities regulators, this year, we are using notice-and-access to deliver this Circular and our annual report (Meeting materials) to both our registered and non-registered shareholders. This means that the Meeting materials are being posted online for you to access rather than being mailed out. Notice-and-access gives shareholders more choice, substantially reduces our mailing costs, and is environmentally friendly as it reduces paper and energy consumption.
You will still receive a form of proxy or a voting instruction form in the mail so you can exercise your voting rights with respect to your shares, but, instead of receiving a paper copy of the Meeting materials, you will receive a notice with information about how you can access the Meeting materials electronically and how to request a paper copy.
Shareholders who are unable to attend the Meeting may be represented by proxy and are requested to date, sign and return the enclosed form of proxy in the envelope provided for that purpose or, alternatively, to vote by telephone, on the Internet or in person, at their discretion, the whole in accordance with the enclosed instructions. To be valid, proxies must be received at the Toronto office of the Corporation's transfer agent, TSX Trust Company, 1 Toronto Street, Suite 1200, Toronto, Ontario M5C 2V6, by no later than 4:00 p.m. (Montréal time), the business day preceding the date of the Meeting or any adjournment thereof or must be given to the Chair of the Meeting on the day of the Meeting or any adjournment thereof.
You may request a paper copy of the Meeting materials, at no cost, up to one year from the date the Meeting materials were filed on the Internet site of SEDAR. You may make such a request at any time prior to the Meeting on the web at https://www.meetingdocuments.com/ TSXT/TCL or by contacting our transfer agent,TSX Trust Company, toll-free within North America at 1-888-433-6443, or at 416-682-3801 if you are outside North America, or by emailing your request at txst-fulfilment@tmx.com
Dated at Montréal, Québec, this 11th day of January, 2022.
By order of the Board of Directors,
Christine Desaulniers
Chief Legal Officer and Corporate Secretary
MANAGEMENT PROXY CIRCULAR SUMMARY
OUR DIRECTOR NOMINEES
(See page 8 for more information)
Board and | Other | ||||||||
Director | Committee | Public | |||||||
Nominee | Age | Since | Position | Ind. | Committee | Attendance | Boards | Top Four Competencies | |
President and Chief | ▪ | Manufacturing Industries | |||||||
▪ | Mergers and Acquisitions | ||||||||
Peter | Executive Officer of | ||||||||
53 | 2018 | No | 100% | - | ▪ | Accounting, Finance and Risk | |||
Brues(1) | Transcontinental | ||||||||
Inc. | Management | ||||||||
▪ | Sales, Marketing and Retail | ||||||||
Human | ▪ | Manufacturing Industries | |||||||
▪ | Executive Leadership (Chief | ||||||||
Resources and | |||||||||
Jacynthe | Executive Officer) | ||||||||
63 | 2016 | Corporate Director | Yes | Compensation | 100% | 2 | |||
Côté | ▪ | Mergers and Acquisitions | |||||||
Committee and | |||||||||
▪ | Compensation and Talent | ||||||||
Lead Director | |||||||||
Management | |||||||||
▪ | Mergers and Acquisitions | ||||||||
▪ | Accounting, Finance and Risk | ||||||||
Nelson | 60 | 2021 | Corporate Director | Yes | - | 100% | 2 | Management | |
Gentiletti | ▪ | Governance and Regulations | |||||||
▪ | Social Responsibility and | ||||||||
Sustainable Development | |||||||||
▪ | Manufacturing Industries | ||||||||
Special Advisor to | Governance | ▪ | Executive Leadership (Chief | ||||||
Yves | and Social | Executive Officer) | |||||||
57 | 2017 | the Chairman of | Yes | 100% | 1 | ||||
Leduc | Responsibility | ▪ | Technologies, Research and | ||||||
Velan Inc. | |||||||||
Committee | Development and Innovation | ||||||||
▪ | Sales, Marketing and Retail | ||||||||
▪ | Mergers and Acquisitions | ||||||||
Isabelle | Chair of the Board | ▪ | Compensation and Talent | ||||||
Management | |||||||||
Marcoux, | 52 | 2005 | of Transcontinental | No | - | 100% | 1 | ||
▪ | Governance and Regulations | ||||||||
C.M. | Inc. | ||||||||
▪ | Social Responsibility and | ||||||||
Sustainable Development | |||||||||
▪ | Manufacturing Industries | ||||||||
▪ | Accounting, Finance and Risk | ||||||||
Nathalie | Vice President, | Management | |||||||
53 | 2011 | Finance of | No | - | 100% | - | ▪ | Compensation and Talent | |
Marcoux | |||||||||
Capinabel Inc. | Management | ||||||||
▪ | Technologies, Research and | ||||||||
Development and Innovation | |||||||||
▪ | Media Industry | ||||||||
Pierre | President of Contex | ▪ | Mergers and Acquisitions | ||||||
50 | 2005 | No | - | 100% | - | ▪ | Technologies, Research and | ||
Marcoux | Group Inc. | Development and Innovation | |||||||
▪ | Sales, Marketing and Retail | ||||||||
Rémi | Founder and | ▪ | Manufacturing Industries | ||||||
▪ | Executive Leadership (Chief | ||||||||
Marcoux, | Director of | ||||||||
81 | 1976 | No | - | 100% | - | Executive Officer) | |||
C.M., O.Q., | Transcontinental | ||||||||
▪ | Mergers and Acquisitions | ||||||||
FCPA, FCA | Inc. | ||||||||
▪ | Sales, Marketing and Retail | ||||||||
Management Proxy Circular of Transcontinental Inc. | i |
MANAGEMENT PROXY CIRCULAR SUMMARY
Board and | Other | ||||||||
Director | Committee | Public | |||||||
Nominee | Age | Since | Position | Ind. | Committee | Attendance | Boards | Top Four Competencies | |
Audit | ▪ | Executive Leadership (Chief | |||||||
Executive Officer) | |||||||||
Executive Vice | Committee and | ||||||||
Anna | ▪ | Accounting, Finance and Risk | |||||||
President and Chief | Human | ||||||||
Martini, | 59 | 2011 | Yes | 100% | 1 | Management | |||
FCPA, FCA | Financial Officer of | Resources and | ▪ | Compensation and Talent | |||||
Groupe CH | Compensation | ||||||||
Management | |||||||||
Committee | |||||||||
▪ | Sales, Marketing and Retail | ||||||||
▪ | Manufacturing Industries | ||||||||
President and Chief | Governance | ▪ | Executive Leadership (Chief | ||||||
Mario | and Social | Executive Officer) | |||||||
60 | 2015 | Executive Officer of | Yes | 100% | 1 | ||||
Plourde | Responsibility | ▪ | Mergers and Acquisitions | ||||||
Cascades Inc. | |||||||||
Committee | ▪ | Social Responsibility and | |||||||
Sustainable Development | |||||||||
Vice-Chairman, | ▪ | Media Industry | |||||||
Managing Director | Human | ▪ | Mergers and Acquisitions | ||||||
Jean | 62 | 2017 | and Head of CIBC | Yes | Resources and | 100% | - | ▪ | Accounting, Finance and Risk |
Raymond | Capital Markets - | Compensation | Management | ||||||
Québec of CIBC | Committee | ▪ | Compensation and Talent | ||||||
World Markets Inc. | Management | ||||||||
Audit | ▪ | Manufacturing Industries | |||||||
Committee and | |||||||||
Corporate Director | ▪ | Mergers and Acquisitions | |||||||
Annie | Governance | ||||||||
61 | 2015 | and Partner of | Yes | 100% | 2 | ▪ | Accounting, Finance and Risk | ||
Thabet | and Social | ||||||||
Celtis Capital Inc. | Management | ||||||||
Responsibility | |||||||||
▪ | Governance and Regulations | ||||||||
Committee | |||||||||
- Mr. Brues was appointed President and Chief Executive Officer on December 10, 2021. He was Chair of the Audit Committee and a member of the Human Resources and Compensation Committee until October 31, 2021.
APPOINTMENT OF AUDITORS (See page 6 for more information)
The Board of Directors and the Audit Committee recommend the appointment of KPMG LLP as auditors of the Corporation. Total fees paid to KPMG LLP during the 2021 fiscal year: $2,618,400.
ADVISORY RESOLUTION ON EXECUTIVE COMPENSATION
(See page 6 for more information)
The Board of Directors recommends to vote FOR the advisory resolution on executive compensation.
ii | Management Proxy Circular of Transcontinental Inc. |
MANAGEMENT PROXY CIRCULAR SUMMARY
2021 EXECUTIVE COMPENSATION HIGHLIGHTS
General principles
A significant portion of the executives' compensation is linked to the performance of the Corporation
The total compensation for the executives is positioned at the median of their comparison group
The composition of global compensation varies at each hierarchical level
The total direct compensation is compared to compensation of comparable and relevant organizations
Stock options are no longer offered; share units are granted instead
The President and Chief Executive Officer has 80% of his target global compensation at risk
The other Named Executive Officers have at least 50% of their target global compensation at risk
The executive short term incentives are based on a level of achievement of financial objectives, objectives tied to certain key strategic or high priority activities associated with the development of the Corporation
OTHER EXECUTIVE COMPENSATION BEST PRACTICES
50% of share unit awards vest based on performance measures over a three year cycle | ü |
Change of control severance limited to 2 times salary and short-term incentive compensation | ü |
Clawback policy | ü |
Minimum share ownership guidelines | ü |
Anti-hedging policy | ü |
Advisory vote on executive compensation | ü |
CORPORATE GOVERNANCE HIGHLIGHTS
The following table shows some of the ways Transcontinental continues to adhere to the highest standards in corporate governance.
Number of director nominees (41.7% being women) | 12 |
Number of independent director nominees | 7 |
Board committee members are all independent | ü |
Average age of director nominees (excluding Mr. Rémi Marcoux, the founder) | 57 |
Annual election of directors | ü |
Directors elected individually (rather than slate voting) | ü |
Majority voting policy for directors | ü |
Separate Chair and Chief Executive Officer | ü |
Share ownership guidelines for directors and executives | ü |
Board orientation/education program | ü |
Number of board meetings held during the 2021 fiscal year | 9 |
Board meetings attendance | 100% |
Committee meetings attendance | 100% |
Number of financial experts on the Audit Committee | 3/3 |
Code of conduct | ü |
Formal evaluation processes for the Board, its committees and the Chair of the Board | ü |
Policy on women representation | ü |
Management Proxy Circular of Transcontinental Inc. | iii |
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Disclaimer
Transcontinental Inc. published this content on 25 January 2022 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 27 January 2022 15:10:58 UTC.