Tamil Nadu Newsprint and Papers : PROCUREMENT OF VIBRATORY CUP MILL ON BUY BACK BASIS FOR CEMENT LABORATORY USE

MM/SP/TENDER: 222333000505

07.01.2023

Dear Sir,

Sub: Tender for PROCUREMENT of VIBRATORY CUP MILL ON BUY BACK BASIS FOR CEMENT LABORATORY USE on F.O.R Kagithapuram (LSFM) basis - Reg

Ref: Tender No. 222333000505

We, Tamil Nadu Newsprint and Papers Limited (TNPL) would like to procure VIBRATORY CUP MILL ON BUY BACK BASIS FOR CEMENT LABORATORY USE on F.O.R Kagithapuram (LSFM) basis against the above referred tender. In this connection, please find enclosed the following:

• E-tenderingTerms and conditions

• Pre-QualifyingCriteria for tender
  3 Specification

General Terms and Conditions,

• Terms and Conditions for E-Reverse Auction Procedure & Process Compliance Statement

• Technical cum Commercial Bid (To be attached in E-portal only)

6 Price Bid (BOQ) (To be attached in E-portal only)

Annexure - I

Annexure - II

Annexure - III

Annexure - IV

Annexure - V Annexure - VI

The tender will be processed online through e-tender cum e-reverse auction System. Bidders shall submit their response through bid submission to the tender on E-procurement platform at https://tntenders.gov.in/nicgep/apponly as no other forms of submission of offers or hard copy is accepted. Bidders are requested to quote their most competitive price through the online e-procurement portal/system.

New Tenderer Registration:

New bidders can register themselves in e-Procurement System https://tntenders.gov.in/nicgep/appby clicking the link. The required details for registration are to be filled up by the bidder. Upon registration, the bidder can login to the above e-procurement portal for submission of bid. For more details, please check Annexure - I.

Bidder manuals can be downloaded from https://tntenders.gov.in/nicgep/app?page=BiddersManualKit&service=page

Bidders are requested to go through the General terms and conditions of the Tender, Terms and Conditions for Reverse Auction (e-auction) and Process Compliance Statement carefully and attach one copy of the same duly signed in all pages as a token of acceptance along with the Technical cum Commercial Bid in e-procurement portal.

Tenderers must submit their Technical and Price bids (BOQ) in E-procurementportal on or before 23.01.2023 before 3.00 PM.Technical Bid will be opened in e-procurement portal on 24.01.2023 at 4 PM.

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TAMILNADU NEWSPRINT AND PAPERS LTD

[2]

TENDER NO: 222333000505

Initially, the Technical cum Commercial Bid will be scrutinized and those who qualify in the Technical cum Commercial Bid, satisfying all the tender conditions, will only be considered for PRICE BID Stage.

Please note	that	the	points	asked	for in	Annexure-II are the qualifying factors
of the Tender. Tenderers who do not	comply with the conditions with
documentary proof (wherever required) will not be qualified in the Tender for price bid stage.
The tenderers,	on	their	own	interest,	should	ensure that all the documents required

are furnished. Tenders received without the relevant documents would summarily be rejected.

TENDER FINALISATION METHOD:

The tenderers are advised to note that at the Reverse Auction / Price Bid, rate should be quote on F.O.R Kagithapuram (LSFM) basis. However,

Bidders on their own interest should ensure that all the documents required are furnished and tenders received without the relevant documents would summarily be rejected.

TENDER OPENING AND TECHNICAL BID EVALUATION

1. Technical Bid opening will be done online and technical evaluation will be carried out after the due date of submission of online Bid.
2. TNPL will examine the Technical Bids against the Qualifying criteria and Technical cum Commercial bid given in the Tender document.
3. Evaluation will be done based on the documents submitted by the Bidder. The Bids which are Technically not meeting Qualifying criteria will be rejected and further processing will not be carried out.
4. Decision of TNPL is final and no dispute can be raised by any Bidder for rejection of their Bids and no claims on this account will be entertained.
5. The Bidders whose Bids meet the Qualifying Criteria and Technical specifications of the tender will be called as "Technically Qualified Bidders".
6. In case if the Bidder fails to comply with the requirements of TNPL, such Bids will be rejected without entertaining further correspondence in this regard.

The technical offers excepting price Bid (BOQ) will be opened by TNPL tender opening committee at Purchase section, Kagithapuram (LSFM) through https://tntenders.gov.in/nicgep/app.

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TAMILNADU NEWSPRINT AND PAPERS LTD

[3]

TENDER NO: 222333000505

Please note that the points asked for in Annexure-II are the Pre -Qualifying factors of the Tender. Tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the Tender for Price bid opening and E-reverse auction stage.

OPENING OF THE PRICE BIDS:

The date and time of opening of Price Bids will be later notified through registered e-mail to the Bidders who fulfill the tender terms and condition.

Note: At the price bid stage, TNPL would adopt the following methodology to finalize the tender.

1. Price Bid (BOQ) is to be filled in the given format & upload.
2. In the e-tender, the price bids received from the technically qualified bidders will be opened electronically.
3. The opening price for the e-auction will be either the lowest price obtained in the price bid or opening price fixed by TNPL. The opening price, minimum bid decrement, date and time of e-auction will be communicated to the qualified parties through your registered Mobile number and E-mail ID in NIC

portal.

1. The lowest offer received either through e-portal price bid (BOQ) or through e-auction whichever is lower, will only be considered for placement of order.

Further, if the bidders offer is not qualified as per the pre- qualifying factors mentioned in the tender, their price bid (BOQ) will not be opened.

Note : All the clarification in the document and specification at once shall be requested by E-mail to [e-mail]

Thanking you,

Yours faithfully,

For TAMIL NADU NEWSPRINT AND PAPERS LIMITED,

GM (Purchase)

Encl: as above

TAMILNADU NEWSPRINT AND PAPERS LTD

TENDER NO: 222333000505

ANNEXURE - I

E-TENDERING TERMS AND CONDITIONS

INSTRUCTION TO BIDDERS FOR SUBMISSION OF ONLINE BIDS IN E-TENDER

Techno-commercial bids and price bids should be submitted through the following link https://tntenders.gov.in/nicgep/app

The tender will be processed online through e-tender and e-reverse auction. The bidder shall submit his response through bid submission to the tender in the online procurement platform at NIC's website https://tntenders.gov.in/nicgep/app.No other forms of bid submission are accepted. Bidders are requested to quote their price through the online e-procurement portal/system only.

The procedures to be followed are detailed below:

• 1. Techno-CommercialBids are to be filled in the given formats attached. The required and mandatory formats are available in the Tender Document in the e-portal.
  2. Price Bids (BOQ) are to be filled in the e-portal in the relevant web pages enabled for the bidders. Price bids will be opened before E- reverse auction.
• Bidders are requested to read the instructions and terms & conditions carefully before submitting their online tenders.
• The Bidders are required to submit soft copies of their Bids electronically on the TAMILNADU GOVERNMENT E PROCUREMENT Portal, using valid Digital Signature Certificates. Necessary instructions are given to assist the Bidders in registering on the TAMILNADU GOVERNMENT E PROCUREMENT Portal, prepare their Bids in accordance with the requirements and submitting their Bids online on the TAMILNADU GOVERNMENT E PROCUREMENT Portal.

 More useful information for submitting online Bids on the TAMILNADU GOVERNMENT

• PROCUREMENT Portal may be obtained at: (https://tntenders.gov.in/nicgep/app)

The bidding under this contract is electronic bid submission through website https://tntenders.gov.in/nicgep/apponly. Detailed guidelines for viewing bids and submission of online bids are given on the website. The bidder's can logon to this website and view the invitation for Bids and can view the details of Materials /works for which bids are invited.

1.0 REGISTRATION:

1. The bidders need to submit bids online. However, the bidders are required to have enrolment/registration in the website by clicking on the link "Online bidder enrolment" which is free of charge.
2. As a part of the enrolment process, the bidders are required to choose a unique user name and assign a password for their accounts.
3. Bidders are advised to register their valid email address and mobile number as part of the registration process. These details would be used for any communication from the e- Portal.
4. Bidders are advised Upon enrolment, the bidders are required to register their valid Digital Signature Certificate (DSC) (Class Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
5. Only one valid DSC should be registered by a bidder. Please note that the bidders should ensure that they do not lend their DSC to others which may lead to misuse.
6. Bidder then can login to the site through the secured login by entering their user ID/ password and the password of the DSC / e-Token.

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TAMILNADU NEWSPRINT AND PAPERS LTD

[ 2 ]

TENDER NO: 222333000505

2.0 CONTACT DETAILS:

For queries related to registration and online bidding (NIC):

1. From NIC:

e-mail : [e-mail]

Contact No.: 044 - 24461505

2. From TNPL

E-mailId: [e-mail]

Mobile No:94894 00798

3.0 SYSTEM REQUIREMENT:

1. Operating System: Windows 7 or above, RAM - 1GB and above
2. Internet connectivity with at least 2 Mbps speed
3. Internet browser: IE 9 and above (or) Mozilla Firefox 3.5 up to version 49
4. Signing type: Digital Signature (class III)
5. JRE 8.0 software to be downloaded and installed in the system.

To enable ALL active X controls and disable 'use pop up blocker' under Tools→Internet Options→ custom level (Please run IE settings once)

4.0 SEARCHING FOR TENDER DOCUMENT:

1. There are various search options built in the Website, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date, value, etc.
2. Once the bidders have selected the tenders they are interested in, they may download the required documents/tender schedules. These tenders can be moved to the respective 'My Tenders' folder. This would enable the Tamil Nadu Govt. e-Procurement Portal, to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender document.
3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.

5.0 PREPARATION OF BIDS:

1. Bidder should take into account any corrigendum published on the tender document before submitting their bids.
2. Bidders are requested to go through the NIT and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid.
3. Bidders, in advance, should get ready the bid documents to be submitted as indicated in the tender document and generally, they can be in PDF / XLS / RAR / DWF / JPG formats. Bid documents may be scanned with 100 dpi, which helps in reducing size of the scanned document. Since the uploaded documents shall be downloaded for evaluation of bid, bidders are advised to upload clear scanned copies.
4. The completed bid comprising scanned copy of the proof for the payment of Tender fee, EMD and necessary technical and commercial documents should be uploaded on the website along with signed and scanned copies of requisite certificates are mentioned in the different sections in the tender document.

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