Tamil Nadu Newsprint and Papers : Overhauling of Motors at electrical workshop & in other areas

Tamil Nadu Newsprint and Papers Ltd

RFQ No 222313006018 dt 02/01/2023

TAMIL NADU NEWSPRINT AND PAPERS LIMITED

KAGITHAPURAM (PO), KARUR (DT) - 639 136

TECHNICAL OUTSOURCING

RFQ No.222313006018

Date: 02/01/2023

Sub: Overhauling of Motors at electrical workshop & in other areas.

Tenders are hereby invited for the subject work as per the following terms and conditions.

Envisaged period of the contract shall be for One year from the date of award of contract.

The scope of work and other terms & conditions shall be as per Annexure-I,II,III,IV & IVA.

Tender schedule will be in two parts viz., NON-PRICE BID & BUDGETARY PRICE BID and FIRM PRICE BID IN A SEALED COVER in two separate envelopes, both to be submitted together.

FIRM PRICE BID (Annexure-I C) should be submitted in a separate sealed cover (Cover 'A') along with NON-PRICE BID (Annexure I A) & BUDGETARY PRICE BID (Annexure I B) in a separate cover (Cover `B'). Please write clearly on the top of the covers for "FIRM PRICE BID" and "NON-PRICE BID" with "BUDGETARY PRICE BID". Both the covers containing FIRM PRICE BID (Cover `A') and NON-PRICE BID with BUDGETARY PRICE BID (Cover `B') are to be put in one sealed cover (Cover `C') superscripting the tender No. and due date and addressed to Technical Outsourcing Dept., Tamil Nadu Newsprint and Papers Limited, Kagithapuram, Karur Dt - 639 136.

CONDITIONS TO THE TENDERER TO QUALIFY FOR PARTICIPATING IN REVERSE AUCTION:

The tenderers shall submit the following in Non-Price Bid"

• Copies of documentary evidence towards experience in carrying out electrical installation / maintenance works in any industry including overhauling of motors / Commercial Buildings / Educational Institutions / Govt. establishment and carried out works for a value not less than 2 lakh within a period of twelve (12) continuous months between 01/01/2018 and 31/12/2022.
  The following documentary proof for the experience must be enclosed along with the Non-Price Bid and Budgetary Price Bid
• • Copies of Orders / Contracts / Agreements / Contract details with work completion certificate & value
  • Evidences of payment received (i.e., Copies of Bills or Invoices, with Payment Vouchers, RTGS payment details in case of payment thro' Bank etc.)
  • Copies of IT Return submitted for the past three (3) Assessment Years.
  • Earnest Money Deposit (EMD) for a value of 35,000/- and Tender fee 590/- in the form of two separate RTGS transfers to the TNPL Bank Account (TNPL Account Details in page 32.)
  • Budgetary Price Bid (Annexure-I B) in a separate cover (Unit Rate to be filled compulsorily).
  • Firm Price Bid (Annexure - I C) in a separate sealed cover(Unit Rate to be filled compulsorily).
  • Solvency Certificate for a value of 5/- lakh.

Page 1 of 34

Tamil Nadu Newsprint and Papers Ltd

RFQ No 222313006018 dt 02/01/2023

In the absence of any one of the documents indicated above, the tender shall be rejected summarily without assigning any reasons whatsoever.

Note: Tenders received not complying with the above qualifying conditions will be rejected and will not be eligible for participating in E-Auction (Reverse Auction).

Once tender is submitted, tenderer cannot withdraw. Incase tenderer withdraws from tender on any day for any reason after submitting tender, EMD submitted shall be forfeited without any prejudice.

No information relating to this tender shall be released by the bidder or their employees / agencies whomsoever for publication, advertising or any other purpose without the prior written approval of TNPL.

Tenderer shall submit budgetary quote with individual item rate and total value of the tender. Reverse Auction will be conducted only with the total value item rate of tender for which "Opening Value of Tender" and "Minimum Bid Decrement Value" will be decided by TNPL.

After submitting the tender, tenderer will not be permitted to make changes to the unit rate indicated in their budgetary quote. Unit rate indicated by bidders in their budgetary quote will be taken as reference to apply percentage variation for item rate of the L1 Bidder emerged through Reverse Auction.

Both NON-PRICE BID and BUDGETARY PRICE BID shall not be opened in the presence of tenderer's representatives. TNPL shall follow E-Auction (Reverse Auction). Only those who qualify in Non-Price Bid and also submitted Budgetary Price Bid will be considered for Reverse Auction. Method and period of Reverse Auction will be communicated in advance to the qualified bidders to facilitate them to participate in Reverse Auction. TNPL will not be responsible for postal or any other delay and reserves the right to reject any or all the tenders at its own discretion.

Opening value of tender, Minimum Bid Decrement Rate, Date of Auction and Time of auction will be informed to the qualified Bidder for participating in Reverse Auction. Qualified Bidder may log on to our Website (www.tnpltenders.com) and participate in the Reverse Auction. In case of any problem, please contact DGM (TOS & Disposals) at 04324-277001 (Extn: 4268), 277266, Email: [e-mail].

After "Reverse Auction", the "Firm Price Bid" of the qualified bidders shall be opened in the presence of interested bidders / their authorized representatives. The lowest of the two, viz., "Reverse Auction" and "Sealed Firm Price Bid" only will be considered for further action towards award of the contract. In this regard, TNPL's decision shall be final and binding.

Tenderers who had worked for TNPL and whose performance was bad / unsatisfactory / blacklisted within three (3) years will not be considered.

The offers of tenderers who do not satisfy the terms and conditions are liable for rejection and in such case, the EMD submitted if any, shall be returned, interest free, to the unsuccessful tenderers.

Tenderers who have downloaded tender document through TNPL website should submit a non-refundabletender fee for 590/- (i.e. 500/-+GST @ 18%) drawn in favour of TNPL payable at Karur in the Non-PriceBid failing which tender will not be considered.

Page 2 of 34

Tamil Nadu Newsprint and Papers Ltd

RFQ No 222313006018 dt 02/01/2023

TNPL will not entertain any request for adjusting the EMD from the tenderer's due / running bills or from the EMD / security deposit of any other tender participated by the tenderer.

Successful tenderer on issue of order shall pay a further security deposit of 20,000/- in the form RTGS transfer to TNPL bank Account. The Security deposit will not bear any interest and will be returned to the successful tenderer only on satisfactory compliance of the contract.

EMD shall be returned, interest free, to the unsuccessful tenderers within three months from the date of opening of Non-Price Bid & Budgetary Price Bid.

TNPL shall not be responsible for any delay/loss in transit or non-receipt of tender document.

TNPL reserves the right to

• split the quantum and award the contract to one or more tenderers.
• reject any or all tenders in part or in full without assigning any reason therefor.
• reject the lowest quotation or any quotation at its own discretion and TNPL is not bound to accept the lowest quotation.
• waive any tender condition at its own discretion.

Before submitting the tender, tenderers are advised to visit the Site at Kagithapuram and contact

• Concerned Engineer / Officer-in-charge to understand the nature of work involved and
• Human Resources Department (HR) to understand the prevailing Labour Rules in TNPL.

Tender consisting of both NON-PRICE BID (Annexure-I A), BUDGETARY PRICE BID (Annexure - I B) and "FIRM PRICE BID" (Annexure-I C) in a sealed cover is deemed for submission in the Technical Outsourcing Dept. not later than 3.00 PM of 20/01/2023.

for TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Deputy General Manager (TOS & Disposals)

Encl. : a.a.

Page 3 of 34

Tamil Nadu Newsprint and Papers Ltd

RFQ No 222313006018 dt 02/01/2023

ANNEXURE-I

• SCOPE OF WORK
  The scope of work shall be dismantling the existing motor, replacing with new bearings, reassembling and checking the no load operation available with the electrical workshop and other electrical section as per the instructions and directions of the "Engineer-in- charge". The various works covered shall be carried out only for the Electrical sections of various plant and certification shall be obtained from concerned Electrical Engineers only.
  The detailed scope of work shall be as follows:
  1.1. Overhauling of LT & HT Motors - Item Codes: 8330400033, 8330400034, 8330400035, 8330400036, 8330400273, 8330400275 & 8330400279

1. Cleaning of the motor
2. Dismantling of the motor
3. Cleaning of all the parts (grease etc)
4. Removing of old bearings
5. Taking out the rotor for inspection
6. Varnishing / Gel coating of stator and rotor.
7. Fixing up of the new bearings.
8. Assembling of motor for trial
9. Manpower deployment: Unskilled manpower with experience in overhauling electric motors / Skilled Electrician (ITI) must be deployed in 'G' shift.

S.No. Description

A/B/C/G Shifts *

1. Unskilled manpower with experience in Minimum 2 persons

	overhauling of electric motors	per day
2	Skilled Electrician (ITI)	Minimum 2 persons
		per day

*In case of emergency, manpower must be deployed irrespective of time in A,B,C and G shifts as per the instructions of Engineer in charge and number of manpower deployed must be increased as per the work demands.

• UNIT RATE
  Tenderer shall quote the rate for carrying out the subject work in the Proforma enclosed as Annexure I-B & I-C. The rate offered shall be firm & fixed during the tenure of the contract.

Page 4 of 34

Tamil Nadu Newsprint and Papers Ltd

RFQ No 222313006018 dt 02/01/2023

• VALIDITY
  The rate quoted should be valid for a minimum of 120 days for acceptance from due date. During the validity period, tenderer is not permitted to make any upward revision in the rates.

• PAYMENT TERMS
  Tenderer shall raise individual bills from the department concerned once in a Month and payment shall be effected as follows thro' RTGS:
• 1. 95% of the certified bill value shall be released within fifteen (15) days from the date of preparation of bill certification / service receipt.
  2. Balance 5% shall be withheld as retention money and released on satisfactory completion of the contract.
  3. Tenderer shall submit the copy of monthly bills raised by individual areas to DGM (E & I) for consolidation & monitoring.

• CONTRACT PERIOD

The rate contract shall be for One (1) year from the date of award of contract. However, the period may be extended on the existing terms and conditions if mutually agreed.

TNPL reserves the right to short close the contract at its own discretion without any prejudice giving a notice of 15 days.

• OTHER TERMS & CONDITIONS
• 1. Tenderer shall quote their rate after thoroughly assessing the quantum/nature of work. The rate quoted by him shall remain firm and fixed without any escalation throughout the contract period. After submission of bid, in case the tenderer withdraws from the tender during the process towards award of contract on a later date for any reason the EMD submitted by Tenderer shall be forfeited without any prejudice.
  2. The lowest among the "Reverse Auction" and "Sealed Firm Price Bid" only will be considered for further action towards award of contract.
  3. The unit rate quoted by the tenderer in their bid only shall be considered for evaluation of tender.
  4. The unit rate quoted by the tenderer in the price bid (if emerged lowest through firm price bid among reverse auction bid and firm price bid) only shall be considered for further evaluation of the tender.
  5. Tenderer should comply minimum wages and all statutory compliances including bonus, Holiday wages etc., In case of any clarifications regarding minimum wages and other statutory levies, Tenderers are requested to contact HR-Department, without fail before submitting the bids.

Page 5 of 34