Tamil Nadu Newsprint and Papers : Procurement of Bleached Chemi Thermo Mechanical Pulp (BCTMP) Softwood 70 Brightness – FSC Mix for Unit- II

MM/SP/TENDER/212223002246

04 January 2022

M/s.

Dear Sirs,

Sub: Procurement of Bleached Chemi Thermo Mechanical Pulp (BCTMP) Softwood 70 Brightness - FSC Mix for Unit- II - reg

Ref: Our Tender No. 212223002246

We, Tamil Nadu Newsprint and Papers Limited (TNPL), would like to procure 2000 +5% ADMT of Bleached Chemi Thermo Mechanical Pulp (BCTMP) Softwood 70 Brightness - FSC Mix for

Unit- II on C&F Tuticorin basis against the above referred tender.

In this connection, please find enclosed the following:

1	Qualifying factors	Annexure - I
2	General Terms and Conditions, Process Compliance Statement	Annexure - II
& Terms and Conditions for Reverse Auction (e-auction)
3	Technical cum Commercial Bid	Annexure - III
4	Price Bid schedule (to be submitted in a separate sealed cover)	Annexure - IV

The tenderers are requested to go through the General Terms and Conditions of Tender, Terms and Conditions & Process Compliance Statement for e-auction(Annexure II) and send one copy each of the same duly signed in all pages as a token of acceptance, along with the TECHNICAL- CUM-COMMERICAL BID(Annexure-III) in a separate cover. Please write on the top of the cover in capital letters as "TECHNICAL-CUM-COMMERICALBID"

The PRICE BID (Annexure-IV) should also be sent in a separate sealed cover superscribing the Tender No and Due date along with TECHNICAL CUM COMMERCIAL BID.

Both the covers containing PRICE BID and TECHNICAL CUM COMMERCIAL BID are to be sent in one sealed cover superscribing the Tender No and Due Date addressed to DGM (Purchase), TAMIL NADU NEWSPRINT AND PAPERS LIMITED, Kagithapuram Post, Karur Dist, Pin: 639 136, Tamil Nadu, India.

The due date for submission of the tender is 12.01.2022 before 3.00 PM.

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TENDER NO: 212223002246

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Please note that the points asked for in Annexure-I are the qualifying factors of the Tender.

• Initially the Technical cum Commercial Bid will be scrutinized and those who comply with the qualifying factors with documentary proof (wherever required) only will be qualified in the tender and considered for Price bid stage.
• Tenderers who do not comply the qualifying factors of the tender will not be qualified in the Tender for Price Bid stage.

PRICE BID STAGE:

At the Price Bid stage, TNPL will adopt the following methodology to finalise the tender:-

1. Price Bid is obtained from the tenderer in a separate sealed cover along with technical cum commercial bid as mentioned above.
2. TNPL will fix the opening price and minimum bid decrement for the e-auction.
3. The date and time of e-auction will be communicated to the technically qualified tenderers separately.
4. After completion of the e-auction bidding, TNPL will open the sealed Price Bids of the qualified tenderers on the same day in the presence of interested bidders.
5. The lowest offer received either through e-auction or through Price Bid, whichever is lower, only will be considered for placement of order.

Tender Fee:

In case the tenderer has downloaded the tender document from websites, DD for Rs.590/- should be enclosed towards tender fee.

Earnest Money Deposit (EMD):

An EMD of Rs.50,000/-(Rupees Fifty Thousand only) should be sent along with Technical cum Commercial Bid by DD drawn in favour of TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at KARUR. Offers received without EMD are liable for rejection. Also please note that TNPL will not entertain any request for adjusting the EMD from the tenderer's due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.

NOTE:

TNPL is not bound to accept the lowest quotation and TNPL may accept or reject the lowest quotation or any other quotation at its sole discretion without assigning any reason whatsoever and go for re-tendering in case the lowest rate obtained in the tender is considered to be higher. Decision of TNPL in this regard is final.

TNPL is not responsible for postal or any other delay in submission of bid on due date and in time.

Thanking you,

Yours faithfully,

for TAMIL NADU NEWSPRINT AND PAPERS LIMITED,

DGM (Purchase)

Encl: as above

TENDER NO: 212223002246

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Annexure - I: Qualifying Criteria

1. Tenderer should be a manufacturer.

However, in case the tenderer is a dealer, necessary dealership certificate/authorization letter from the manufacturer is to be submitted.

1. The Pulp offered against the current tender should conform to TNPL specifications. Pulp should be FSC Mix. Copy of FSC certificate should be submitted.
2. Submission of Sample.
3. • The tenderer is required to submit 2 kgs of Sample of the pulp offered to supply against the tender for testing the suitability.
   • However, whose samples have already been tested and accepted (or) the Pulp is already used by TNPL are exempted from submission of sample provided they should offer to supply the same quality pulp from the same source supplied earlier against the present tender.
   • In case of new supplier, the sample submitted will be tested in our laboratory and if found suitable, they will be qualified in the tender. Otherwise the tender will be rejected.

4 Submission of Tender Fee and EMD.

Tender fee of Rs.590/- and EMD of Rs.50,000/- (Rupees Fifty thousand only) should be submitted separately by DD drawn in favour of TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at KARUR through courier addressed to DGM (Purchase) so as to reach before due date. Offers received without EMD are liable for rejection. TNPL will not entertain any request for adjusting the EMD from the tenderer's due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.

1. Submission of performance Bank Guarantee.
2. • The tenderer should execute a performance Bank Guarantee for 10% value of the consignment through any nationalized bank in India or any reputed foreign bank having branches in India valid for a period of 3 months from the date of shipment. Once the consignment is tested at our laboratory and accepted, the bank guarantee will be returned after expiry of the validity period.
   • Alternatively, TNPL will keep 10% payment of the consignment towards performance and release the same after 2 months from the date of receipt and acceptance of the material on direct payment basis.
3. Submission of Tender within the due date and time.

TENDER NO: 212223002246

ANNEXURE: II - GENERAL TERMS AND CONDITIONS:

1. QUANTITY: 2000 +5% ADMT.The quantity given in the tender is only indicative and TNPL reserves the right to revise the quantity based on its requirement.
2. SPECIFICATIONS: The tenderer should be in a position to supply the material strictly as per specifications given below:

BCTMP- SW 70- FSC Mix

Material	Bleached Chemi Thermo Mechanical Pulp (BCTMP) Softwood 70
Brightness - FSC Mix
Specifications

Moisture	%	10.0 (max)
Brightness	% ISO	70.0 (min)
Freeness	ml CSF	400 ± 25
Bulk	cc/g	3.20 (min)
Tensile Index	Nm/g	25.00 (min)
NOTE:

• Pulp should be FSC Mix
• Tolerance limit of 5% on lower side is allowed on Bulk and Strength properties.
• Pulp should be easily slushable, free from bundles and should not cause any foam problem

in the slushier as well as in the Board Machine.

Rejection Criteria:

• Material shall be rejected if brightness of the pulp is lower than the specification
• Material will be rejected if Bulk of the Pulp falls below allowable tolerance limit
• Material having lower strength properties, exceeding the tolerance limit shall be rejected.
• Material will be rejected if not FSC Mix certified

The pulp shall be supplied on Air Dry Metric Tonne basis (Moisture content of 10%). Moisture content of the pulp shall be tested at the manufacturing plant. Considering the actual moisture observed in the above testing, the invoice / bill of lading quantity shall be adjusted to ADMT (Moisture content of 10%). Certificate of moisture should be enclosed for every consignment. This should indicate net weight of pulp, moisture content and quantity in ADMT.

FSC Certification:

The supplier should ensure the following:

1. • Pulp shall be supplied from FSC certified (Mill FSC Mix) and a copy of FSC Certificate shall be provided along with the Technical Bid.
   • FSC certificate (FSC Mix) shall be valid till the entire quantity is supplied in the event of an order. Invoice shall have the relevant FSC certificate code.
   • FSC batch numbers mentioned in the shipping documents and on the FSC labels affixed on the material shall match during supply of the Pulp.
   • Both the supplier, on whom order is placed, as well as the manufacturing mill should have above Certification.
2. SAMPLE:
3. • The tenderer is required to submit 2 kgs of Sample of the pulp offered to supply against the tender for testing the suitability.
   • However, whose samples have already been tested and accepted (or) the Pulp is already used by TNPL are exempted from submission of sample provided they should offer to supply the same quality pulp from the same source supplied earlier against the present tender.
   • In case of new supplier, the sample submitted will be tested in our laboratory and if found suitable, they will be qualified in the tender. Otherwise the tender will be rejected.
4. DELIVERY SCHEDULE: The delivery schedule to Discharge Port - Tuticorin is as follows:

Delivery schedule (ETA)	1st week of Feb'22
Shipment quantity	2000 ADMT

TENDER NO: 212223002246

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However, TNPL reserves the right to defer the shipments depending upon the production requirement.

5. MODE OF SHIPMENT:

Shipment shall be made in containers on C&F Tuticorin basis and 14 days free time for return of empty containers at discharge port should be allowed. Applicable Terminal

Handling Charges (THC) will be paid by TNPL.

1. PAYMENT TERMS:
   100% payment shall be made by TNPL by establishing 270 days Usance/Sight letter of credit. TNPL may open shipment wise Letter of Credit. All bank charges inside India to TNPL account and all bank charges outside India to supplier account. Discounting charges (Interest) from the date of acceptance of the Bill of Exchange till due date are to the account of TNPL. Even though usance of LC is 270 days, beneficiary will be paid at sight basis.
2. VALIDITY:
   The rate should be valid for a period of 3 weeks from the date of Closing of on-line auction/ Price bid opening. No tenderer is permitted to withdraw his quoted rate within the validity period. In case of withdrawal of offer, the EMD will be forfeited and TNPL may claim additional expenses, if any incurred, from the tenderer due to withdrawal of offer by him.
3. EARNEST MONEY DEPOSIT(EMD):
4. • All the bidders are required to pay an EMD of Rs.50,000/- (Rupees Fifty Thousand only) by DDdrawn in favour of M/s.TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at KARUR along with Technical Cum Commercial Bid. This amount will not bear any interest.
   • Offers received without EMD are liable for rejection.
   • TNPL will not entertain any request for adjusting the EMD from the tenderer's due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.
   • In case of withdrawal of offer within the validity period of the offer or before finalisation of the order, the EMD amount paid will be forfeited.
   • The EMD of the successful bidder will be converted into interest free security deposit against the order and will be returned after successful completion of the order. In the event of cancellation of order due to unsatisfactory performance of the supplier, the security deposit amount shall stand forfeited.
   • EMD of the unsuccessful bidders will be returned after finalisation of the tender.
5. CORRESPONDENCE:

All correspondences concerning the tender shall state the tender number and shall be addressed to DGM (Purchase), Tamil Nadu Newsprint and Papers Limited, Kagithapuram- 639136, Karur Dist, Tamil Nadu, India.

1. COVERING LAW AND JURISDICTION:
   All actions at law or suits arising out of or in connection with our order or the subject matter thereof and whether as to construe or otherwise to be instituted in a court of competent jurisdiction in which concerned office of TNPL placing the order exists.
2. TNPL reserves the right to split the order on more than one vendor. TNPL also reserves the right to place order for full tender quantity or part quantity thereof.
3. TNPL is not bound to accept the lowest quotation and TNPL may accept (or) reject the lowest quotation or any quotation at its own discretion and go for re-tendering in case the lowest rate obtained in the tender is considered higher.
4. The tenderers are permitted to deal with Purchase Department only.