CAPITALAND INDIA TRUST
(Registration Number: 2007004)
(a business trust registered under the Business Trusts Act 2004 of Singapore)
MINUTES OF THE SIXTEENTH ANNUAL GENERAL MEETING,
HELD AT CANNING BALLROOM, LEVEL 4, RAFFLES CITY CONVENTION CENTRE, 80 BRAS
BASAH ROAD, SINGAPORE 189560 ON MONDAY, 17 APRIL 2023
PRESENT | ||
Unitholders | : | 50 unitholders attended the AGM as stated in |
the attendance list | ||
Proxies | : | 9 proxies attended the AGM as stated in the |
attendance list | ||
Observers | : | 8 observers attended the AGM as stated in the |
attendance list | ||
IN ATTENDANCE | ||
Board of Directors | ||
Present in person | : | |
Mr Manohar Khiatani | Chairman of the Board and Non-Executive | |
Non-Independent Director, as Chairman of the | ||
Meeting ("Chairman") | ||
Mr Sanjeev Dasgupta | Chief Executive Officer and Executive Non- | |
Independent Director | ||
Mr Alan Nisbet | Non-Executive Lead Independent Director | |
Dr Ernest Kan | Non-Executive Independent Director | |
Ms Jessica Tan | Non-Executive Independent Director | |
Mrs Deborah Ong | Non-Executive Independent Director | |
Mr Jonathan Yap | Non-ExecutiveNon-Independent Director | |
Present remotely | : | |
Mrs Zia Mody | Non-Executive Independent Director | |
Company Secretary | ||
Present in person | : | Mr Hon Wei Seng |
Management | ||
Present in person | : | |
Mr Cheah Ying Soon | Chief Financial Officer ("CFO") | |
Mr Rohith Bhandary | Head, Investments | |
Mr Sumit Gera | Head, Portfolio Management | |
Others | ||
Present in person | : | |
Representatives of Deloitte & Touche LLP | Ms Tay Hwee Ling | |
Representatives of Boardroom Corporate & |
CAPITALAND INDIA TRUST
Minutes of the Sixteenth Annual General Meeting held on 17 April 2023
Advisory Services Pte. Ltd.
Representatives of DrewCorp Services Pte.
Ltd.
Representatives of Allen & Gledhill LLP
1. INTRODUCTION
- The proceedings of the sixteenth annual general meeting (the "AGM" or "Meeting") commenced at 2.30 p.m. Mr Ho Chuan Lui, the Emcee of the AGM, welcomed all attendees to the AGM.
- The Emcee provided a fire safety briefing to all in attendance. The Emcee then introduced the panellists and key parties comprising the Board of Directors of CapitaLand India Trust Management Pte. Ltd. (as Trustee-Manager of CLINT), the CFO, the Company Secretary, the statutory auditors, Deloitte & Touche LLP, and the legal counsel of CLINT.
- Following the introduction, the Emcee informed the unitholders of CLINT ("Unitholders") that in accordance with the Trust Deed constituting CLINT, Mr Manohar Khiatani, Chairman of the Board of Directors of the Trustee-Manager, would preside as Chairman of the AGM. The conduct of the AGM was then handed over to Chairman.
2. QUORUM
- Chairman extended a warm welcome to all present. As a quorum was present, Chairman declared the Meeting open at 2.35 p.m.
- Chairman proceeded to invite Mr Sanjeev Dasgupta, the Chief Executive Officer of the Trustee- Manager ("CEO"), to present the management update.
3. PRESENTATION BY CEO
3.1. Mr Sanjeev Dasgupta, CEO, presented to the Unitholders on the review of CLINT for the financial year ended 31 December 2022. A copy of the presentation slides is attached as Annex 1.
4. NOTICE OF AGM
4.1. Chairman stated that the notice of AGM (the "Notice of AGM") and the Annual Report containing, among others, the Trustee-Manager's Statement, the Audited Financial Statements of CLINT for the financial year ended 31 December 2022 and the Auditor's Report thereon, had been issued to Unitholders and published on SGXNet and on CLINT's corporate website on 24 March 2023 and had been in Unitholders' hands for the prescribed notice period. With the consent of the
Unitholders present, the Notice of AGM was taken as read.
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CAPITALAND INDIA TRUST
Minutes of the Sixteenth Annual General Meeting held on 17 April 2023
5. CONDUCT OF BUSINESS AT THE MEETING
5.1. EXPLANATION ON VOTING PROCEDURES
- Chairman informed the Meeting that voting on each resolution would be conducted by way of a poll and for purposes of the conduct of the poll, DrewCorp Services Pte. Ltd. had been appointed as scrutineers. Chairman invited Boardroom Corporate & Advisory Services Pte. Ltd., as the polling agent, to explain the voting procedures.
- A representative from Boardroom Corporate & Advisory Services Pte. Ltd. explained the voting procedures to Unitholders.
5.2. MANNER OF VOTING
5.2.1. Chairman informed the Meeting that all the items set out in the Notice of AGM were ordinary resolutions. He explained that an ordinary resolution would require the affirmative votes of more than 50% of the total votes cast on each resolution to be carried. Chairman also informed the Meeting that as Chairman of the AGM, he held valid proxies in respect of the resolutions from eligible Unitholders who had appointed Chairman of the AGM as proxy to vote on their behalf at the AGM and that the validity of the proxy forms submitted by Unitholders by the submission deadline was reviewed and the votes of all such valid proxy forms were counted and duly verified.
6. VOTING AND DECLARATION OF RESULTS
6.1. RESOLUTION 1: TO RECEIVE AND ADOPT THE TRUSTEE-MANAGER'S STATEMENT AND THE AUDITED FINANCIAL STATEMENTS OF CLINT, FOR THE FINANCIAL YEAR ENDED
31 DECEMBER 2022, TOGETHER WITH THE AUDITOR'S REPORT THEREON
- Chairman proposed Resolution 1 and opened the floor to questions from Unitholders or proxies on the motion before putting the motion to the vote. A Question and Answer session followed as recorded in Annex 2 to these minutes.
- Following the Question and Answer session, Chairman then put Resolution 1 to the vote by poll and informed the Meeting that voting would be open for 15 seconds. A 15-minutecount-down timer was flashed on the screens at the Meeting.
At the end of the voting period, the results of the voting for Resolution 1 were announced as follows:
Resolution 1
The total number of votes cast for and against Resolution 1 was 711,235,686.
No. of Votes For | : | 711,104,586, representing 99.98% of the total votes cast. |
No. of Votes Against | : | 131,100, representing 0.02% of the total votes cast. |
6.1.3. Based on the results of the poll, Chairman declared Resolution 1 carried.
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CAPITALAND INDIA TRUST
Minutes of the Sixteenth Annual General Meeting held on 17 April 2023
6.2. RESOLUTION 2: TO RE-APPOINT DELOITTE & TOUCHE LLP AS INDEPENDENT AUDITOR OF CLINT, TO HOLD OFFICE UNTIL THE CONCLUSION OF THE NEXT ANNUAL GENERAL MEETING OF CLINT, AND TO AUTHORISE THE DIRECTORS OF THE TRUSTEE-MANAGER TO FIX THEIR REMUNERATION
- Chairman proposed Resolution 2 and opened the floor to questions from Unitholders or proxies on the motion before putting the motion to the vote. A Question and Answer session followed as recorded in Annex 2 to these minutes.
- Following the Question and Answer session, Chairman then put Resolution 2 to the vote by poll and informed the Meeting that voting would be open for 15 seconds. A 15-minutecount-down timer was flashed on the screens at the Meeting.
At the end of the voting period, the results of the voting for Resolution 2 were announced as follows:
Resolution 2
The total number of votes cast for and against Resolution 2 was 710,925,486.
No. of Votes For | : | 702,343,711, representing 98.79% of the total votes cast. |
No. of Votes Against | : | 8,581,775, representing 1.21% of the total votes cast. |
6.2.3. Based on the results of the poll, Chairman declared Resolution 2 carried.
6.3. RESOLUTION 3: TO AUTHORISE THE TRUSTEE-MANAGER TO ISSUE UNITS AND TO MAKE OR GRANT CONVERTIBLE INSTRUMENTS
- Chairman proposed Resolution 3 and opened the floor to questions from Unitholders or proxies on the motion before putting the motion to the vote. A Question and Answer session followed as recorded in Annex 2 to these minutes.
- Following the Question and Answer session, Chairman then put Resolution 3 to the vote by poll and informed the Meeting that voting would be open for 15 seconds. A 15-minutecount-down timer was flashed on the screens at the Meeting.
At the end of the voting period, the results of the voting for Resolution 3 were announced as follows:
Resolution 3
The total number of votes cast for and against Resolution 3 was 711,673,486.
No. of Votes For | : | 659,694,843, representing 92.70% of the total votes cast. |
No. of Votes Against | : | 51,978,643 representing 7.30% of the total votes cast. |
6.3.3. Based on the results of the poll, Chairman declared Resolution 3 carried.
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CAPITALAND INDIA TRUST
Minutes of the Sixteenth Annual General Meeting held on 17 April 2023
7. VOTING RESULTS
7.1. Each of the resolutions was passed, and the details of the resolutions and their results are attached as Annex 3.
8. CLOSE OF MEETING
8.1. There being no other business to be transacted at the AGM, Chairman thanked all present for their attendance and support and declared the AGM closed. The AGM ended at 3.28 p.m.
Confirmed by
Mr Manohar Khiatani
Chairman of the Meeting
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CapitaLand India Trust published this content on 16 May 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 16 May 2023 02:29:07 UTC.