TENDER FOR SUPPLY, DELIVERY AND COMMISSIONING OF BANKNOTE CONVEYER, WRAPPING AND SEALING EQUIPMENT FOR CENTRAL BANK OF KENYA

BANKI	CENTRAL
KUU YA	BANK OF
KENYA	KENYA

Haile Selassie Avenue

P.O. Box 60000 - 00200 Nairobi Kenya

Telephone: [phone]

Fax [phone]

Email: [e-mail]

TENDER DOCUMENT

INTERNATIONAL COMPETITIVE BIDDING (ICB)

TENDER FOR SUPPLY, DELIVERY AND COMMISSIONING OF

BANKNOTE CONVEYER, WRAPPING AND SEALING EQUIPMENT

FOR CENTRAL BANK OF KENYA

TENDER NO. CBK/43 /2020-2021

CLOSING DATE: 2ND FEBRUARY, 2021 AT 1130 HRS EAT

GUIDELINES ON PREPARATION OF BID DOCUMENT

In preparing the bid document in response to the tender, bidders are advised to note the following:

1. Section I - Invitation to Tender. This section gives guidelines on how and where to seek further clarification pertaining to the tender document; the form and the amount of Tender Security required; where and when tenders should be submitted; and place where tenders will be opened.
2. Section II - Instruction to Tenderers. This section guides tenderers basically on how to prepare their bid and how the tendering process will be carried out up to the award stage including notification of award to the successful bidder. "Appendix to Instruction to Tenderers" customizes clauses under Section II. Wherever there is a conflict between the provisions of the instructions to tenderers and the provisions of the appendix, the provisions of the appendix prevail.
3. Evaluation Criteria: This gives information on how the tender will be evaluated. Tenderers should be able to evaluate their bids even before submission to determine in advance whether they meet the requirement of the tender or not. Through the evaluation criteria bidders will be able to note all the required documents that should be attached to the bid document.

Table 1: Checklist of Document Required to Form Bid Document:

No.	Documents Forming the Bid Document	Tenderer's
		Remarks
1.	The main sections of the tender document that includes:
	i) Section I - Invitation to Tender;
	ii) Section II - Instruction to Tenderers; and
	iii) Section III - General Conditions of the Contract
	(This sections remain as they are in the tender document.)
2.	Copy of Certificate of Incorporation (Legal structure) issued by a
	recognized body in the domiciled country
3.	Copy of valid Tax Compliance Certificate issued by Revenue
	Authority of the domiciled country valid as at the tender closing date
	or Tax Exemption Certificate issued by the same authority
4.	Signed copies of audited accounts prepared in line with International
	Financial Reporting Standards (IFRS) for the company for the last two
	consecutive accounting years (2018-2019).
5.	Tender Security (Bid Bond) amounting to USD 10,000.00 or its
	equivalent in Kenya Shillings, Euro or UK Pounds in the form
	provided in this tender document valid for 150 Days.

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1. Documentary evidence of the company's registration as a manufacturer of currency machines OR authorization letter from manufacturers of the makes of the machines quoted
2. Company's profile using the Confidential Business Questionnaire provided in this tender document
3. Tenderer are required to reproduce the technical specifications table in Section VI and provide corresponding responses to each of the attributes in an additional right column in the same table
4. Commitment letter for availability of after sales support and spares for the next ten years
5. Financial Proposal to be itemized as required in this tender. Total price to be carried to the Form of Tender
6. Duly filled and signed Form of Tender in the format provided in the tender document
7. Tenderers are required to visit the sites to ascertain the space, route to follow and any other requirements needed during installation. Tenderers must submit the layout plan for each site as part of the Bid document. The visits to the sites will be held on 20th and 22nd January, 2021
8. Copy of Company profile. This should include:
   i). List of technical personnel with copies of testimonials (CVs and Certificates);
   ii). List of contracts done previously with supporting documents e.g. POs, Letter of award, Contract etc.
9. Duly filled and signed declaration form in the form provided in the tender document
10. The language of the bid and all other documents forming the bid should be in English language
11. All pages of the bid document submitted by the tenderers should be serialized

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		TABLE OF CONTENTS
		PAGE
SECTION I	INVITATION TO TENDER ……...………………….…….….5
SECTION II	INSTRUCTIONS TO TENDERERS ……. ………….……..….7
	Appendix: Instructions to tenderers …………..…....21
	Evaluation Criteria …………………………………...22
SECTION III	GENERAL CONDITIONS OF CONTRACT…………….…26
SECTION IV	SPECIAL CONDITIONS OF CONTRACT………………....33
SECTION V	SCHEDULE OF REQUIREMENTS AND PRICE………......34
SECTION VI	TECHNICAL SPECIFICATION ……………………….....…37
SECTION VII	STANDARD FORMS ……………………………………..….40
	7.1	FORM OF TENDER……………………….….41
	7.2	CONFIDENTIAL BUSINESS &
		QUESTIONNAIRE FORM…………………...43
	7.3	TENDER SECURITY FORM ……….…….….48
	7.4	CONTRACT FORM ……………………….….49
	7.5	PERFORMANCE SECURITY FORM……......50
	7.6	MANUFACTURER'S AUTHORIZATION
		FORM…………………………………………...51
	7.7	LETTER OF NOTIFICATION OF
		AWARD ……………………………………......52
	7.8	FORM RB 1 …………………………………….53
	7.9	DECLARATION FORM …………………….. 54

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