Lyon County KS : COMMISSION MINUTES JANUARY 5, 2017

LYON COUNTY COMMISSION MINUTES
JANUARY 5, 2017

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman Dan Slater, Vice Chairman
Scott A. Briggs, Commissioner Tammy Vopat, County Clerk
Marc Goodman, County Counselor Dan Williams, County Controller

Others attending the meeting:
John Robinson, Gazette reporter Chip Woods, County Engineer
Tobey Kelly, Security Jim Witt, Asst. City Manager
Sam Seeley, Zoning Mark McKenna, Facilities Manager

Call to Order / Pledge of Allegiance

Reorganization of the Board of County Commissioners.

Motion: To Appoint Rollie Martin as Chairman of the Lyon County Commission. Slater/Briggs 3-0

Motion: To Appoint Dan Slater as Vice Chairman of the Lyon County Commission. Briggs/Slater 3-0

Motion: To Approve the Agenda as Amended. Briggs/Slater 3-0

Motion: To Approve Warrants Payable 1-6-2017 in the amount of $99,969.00.
Martin/Slater 3-0

Personnel changes: no action taken.

Permits: no applications received.

Motion: To Approve the Minutes of the 12-29-2016 meeting.
Martin/Briggs 3-0

Dan Williams presented Commissioners with a request to consider a resolution to waive the GAAP requirements and the KCAMP annual contribution.

Motion: To Adopt Resolution 01-17, a Resolution to Waive the GAAP requirements in K.S.A. 75-1120. Slater/Briggs 3-0

Motion: To Approve the KCAMP 2017 Annual Insurance Premium in the amount of $258,066.00 to be paid from Fund 053-00-7233. Briggs/Marin 3-0
Motion: To Adopt Resolution 02-17, a Resolution Transferring such an amount not needed in the General Fund (Fund 10) to Tort Liability Fund (Fund 53) in the amount of $30,500. Briggs/Slater 3-0
Marc Goodman discussed the state statute which requires the commission districts be reviewed for equal population every 3 years as required by statute. Clerk Vopat is working on obtaining a population report. The population is based on census reports.

Motion: To Adopt Resolution 03-17, a Resolution to Redistrict the Board of Lyon County Commissioners districts into districts that are compact and equal in population. Martin/Slater 3-0

Motion: To Approve the Mileage Reimbursement Rate for 2017 at 53.5 cents per mile. Martin/Briggs 3-0
Note: This rate mirrors the state rate and is in effect upon passage.

Chip Woods presented Commissioners with 2 entrance applications for their consideration.

Motion: To Approve the Entrance Application for A. Scott Peak at 1920 Road G. Briggs/Martin 3-0

Motion: To Approve the Entrance Application for Logan Price at 9 Locust Lane in Thorndale. Slater/Briggs 3-0

Commission gave direction to Chip Woods to proceed with sending out requests for proposals for unistrut sign posts and green enamel sign posts.

Tobey Kelly presented Commissioners with a request to consider the purchase of replacement vehicles.

Motion: To Approve the Sheriff's Office purchase of 7 replacement vehicles as presented, to be paid as follows: $168,852.00 from Fund 017-00-9106 and $18,219.00 from Fund 017-00-9017. Briggs/Martin 3-0
Note: This vehicle purchase plan was presented during the budget presentation.

Commissioners discussed 2017 Board Appointments.

Motion: To Approve the 2017 Yearly Appointments, items 3-31 on the attached list. Martin/Briggs 3-0

Reports

Commissioner Slater:
• Swearing in ceremony.
• Community Corrections and RDA meetings are next week.
• Fair Board meeting is coming up also.

Commissioner Briggs:
• Next Saturday is the Annual Fair Board meeting.
• Flint Hills Regional Council meeting is coming up.
• I attended the swearing in ceremony of elected officials.

Commissioner Martin:
• I also attended the swearing in ceremony. Thank you to Judge Wheeler for performing the ceremony.
• Attended the JEDAC meeting on Tuesday.
• Next Wednesday is the Lyon County Extension Board meeting.

Controller Williams:
• The end of year process went very well.

Counselor Goodman:
• Attended the JEDAC meeting on Tuesday.
• Spoke at Lyons Club Wednesday.
• Elected Officials Day at the Emporia Christian School is next week as is the RDA meeting.
• I was sworn into office on Tuesday during the ceremony.

Clerk Vopat:
• I appointed Nadine Buell as the Lyon County Deputy Clerk. Nadine will record the minutes next week in my absence.
• Thank you to Judge Wheeler for the performing the oath of office ceremony for the elected officials on Tuesday.
• Participated in the PIO meeting yesterday.

Jarrod Fell presented Commissioners with a consideration of The Blue Cell, LLC contractor for the Hazmat Tabletop Emergency Exercise. The county will be reimbursed from KDEM.

Motion: To Approve paying contractor The Blue Cell, LLC for exercise delivery (HMEP Exercise 11-30-16) in the amount of $5,000.00 to be paid from Fund 010-10-7280. Martin/Slater 3-0

Motion: To move to Legal Proprietary Executive Session with Commissioners, Dan Williams and Marc Goodman, to return at 9:35 a.m. Martin/Briggs 3-0
Meeting reconvened at 9:35 a.m.

Jim Witt discussed the scheduled joint city/county meeting and asked for consideration to reschedule the meeting for January 19th at the City Office.

Public Comment: no one present.

Break

Motion: To Reconsider Warrants Payable for 1-6-2017 in the amount of $99,969.00. Martin/Slater 3-0

Motion: To Approve Warrants Payable for 1-6-2017 in the amount of $99,883.31. Martin/Slater 3-0
Note: this amendment voids prior passage of warrants payable.

Motion: To move to Legal Proprietary Session with Commissioners and Sam Seeley, to return at 10:15 a.m. Martin/Briggs 3-0
Counselor Goodman will join the meeting at 10:05 a.m.
Meeting reconvened at 10:15 a.m.

Motion: To move to Legal Executive Session with Commissioners and Marc Goodman, to return at 10:30 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:33 a.m.

Motion: To move to NEP Executive Session with Commissioners, to return at 10:50 a.m. Martin/Slater 3-0
Meeting reconvened at 10:50 a.m. with a request for an extension, to return at 11:10 a.m. Martin/Slater 3-0
Meeting reconvened at 11:18 a.m.

Mark McKenna presented a request to consider the purchase of a UPS replacement unit for the phone system and communication equipment.

Motion: To Amend the Agenda to consider a request for the emergency purchase of a UPS replacement unit for the Facilities Department. Slater/Briggs 3-0

Motion: To Approve the purchase of U.P.S. replacement unit for the jail in the amount of $18,884.59 to be paid from Fund 017-00-9021. Briggs/Slater 3-0

Commissioners will not hold a Study Session next week.

Motion: To Adjourn. Martin/Briggs 3-0

There being no further business before the Board, the next Action Session will take place on January 12, 2017.
Attest: Affirm:

____________________________________ ____________________________________
Tammy Vopat Rollie Martin, Chairman
Lyon County Master Clerk Lyon County Commission